This review outlines the advantages vs. the disadvantages of Hubdoc to its competitors. The Hubdoc app takes things a step further – you simply scan a receipt where ever you are, and leave Hubdoc to do the work. Give Hubdoc some time to work, log in and it will have read your receipt and determined where the entry should be posted in your accounting system.

It’s a popular choice for those looking to improve their document management flow. Hubdoc offers a free trial period, and you can sign up without a credit card. All of your documents are automatically backed up to Cloud servers in Hubdoc.

Four Ways to Use Hubdoc

You can use all the features offered without providing your credit card information. If you would like to know more about the security of your information in the cloud you can read my blog post here. For extra assurance you can download documents from Hubdoc and store them in another location. He’s been a marketer for 10+ years, and for the last five years, he’s been entirely focused on the electronic signature, proposal, and document management markets. Yauhen has experience speaking at niche conferences where he enjoys sharing his expertise with other curious marketers. And in his spare time, he is an avid fisherman and takes nearly 20 fishing trips every year.

Otherwise, it costs a standard $12 monthly after its 30-day free trial. Receipt Bank has a Smart Split feature that separates transaction labels before exporting them to your accounting system. Its line-item feature breaks data from a single document into different entries instead of manually encoding each item. Its optical character recognition (OCR) automatically transforms, understands, and organizes your financial paperwork to save time from encoding them one by one. Two of the most popular options to electronically capture data in the market today are Hubdoc and Receipt Bank. While they are similar, there are substantial differences that could make one a better fit for your company.

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A normal piece of accounting software, for example, can have the account administrator assign accounts payable access to only one person and assign payroll-only access to the other. Hubdoc allows you to sync the data from your documents to your accounting software. You can automate the way in which your documents are published and coded by adding rules to the process. HubDoc boasts a feature-rich environment including automated data extraction, document fetching and management, and invoicing modules.

• You can scan a large quantity of documents in a short time, they can be directly uploaded into Hubdoc, where the OCR technology will read everything.
• For Xero users, Hubdoc is included in your Xero subscription automatically at no additional cost.
• Considering that Hubdoc is specifically designed to cater to businesses and for accounting purposes, it would be good to have an audit log which the primary user can access.
• Leveraging invaluable customer feedback from prominent software review platforms, we’ve assembled an in-depth account of the user experience with HubDoc.
• The developer, Hubdoc Inc., indicated that the app’s privacy practices may include handling of data as described below.

You simply review the details, tweak them if necessary, and publish – everything is now updated! The more you use it, the smarter it gets, until tweaking is rarely necessary, and you can publish automatically. Using the mobile app, take a picture of a receipt, bill or invoice. Hubdoc uses optical character recognition (OCR) to scan your documents and extract important information before storing them. At that point, your information is ready to be published and you can throw away the paper copies. Receipt Bank supports both large enterprises and small business growth and offers user permissions that Hubdoc cannot provide.

HubDoc

Thus, these can be tasks that can be assigned to a specific person where his access can be restricted. One of the cloud solutions we use for ourselves and recommend law firm bookkeeping to our clients is Hubdoc. It’s a secure way to digitalize your documents and be able to upload them into different softwares, including QuickBooks.

Hubdoc will also attach the source documents into the accounting system. Credit cards statements, vendor bills, bank statements, investment accounts – they add up to lots of papers. It seems like the more I try to get rid of paper, the more it enters my life. The choice is download, including logging into multiple sites, and save or get paper, scan and file.

HubDoc Reviews

AppZen allows automatically approving low-risk spending, e.g., prepayments or employee reimbursement, in a matter of days so the finance department can manually process high-risk spending. The app is geared towards financial analysis and automation, explicitly focusing on document approval. Although many users love and adore Hubdoc for what it is, we’ve come up with a list of alternate solutions. However, some users are noticing that the app hasn’t received many updates since it was acquired by Xero, making the UI slightly out of touch in places.